Administrative Assistant - Sprinkler Operations

JOB SUMMARY

The primary function of this role is to provide administrative support to the Corporate Sales staff. This position reports to the Chief Operating Officer and will require a close working relationship with all Corporate sales staff in all divisions.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus towards administration, organization, reporting, data management and customer service.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Primary duties and responsibilities include the following. Other duties may be assigned.

Ø Provide complete administrative support services for the Corporate Sales staff.

Ø Attend the Weekly Meetings and take minutes.

Ø Generate reports consistently on a weekly and monthly basis or as needed.

Ø Data entry into Excel and various documents.

Ø Oversee preparations for bids and meetings.

Ø Assist sales staff in preparing bid drawings and preparing bid proposals.

Ø Preparing and providing information for pre-qualifications from general contractors.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ø High school diploma or GED is required.

Ø 3+ years of previous administrative experience is required.

Ø Previous experience in the construction industry is a plus.

Ø Significant knowledge of Microsoft Office (i.e., Word, PowerPoint, and particularly Excel) applications is required.

Ø Demonstration of a positive attitude is required.

Ø Ability to think strategically, make sound decisions, and produce accurate and timely results is required.

Ø Building positive working relationships with multiple levels of employees and management is required.

Ø Demonstrating integrity and professionalism is required.

Ø Demonstrating commitment to company values is required.

Ø Excellent organizational skills are required.

Ø Ability to follow-up on tasks and assignments in a timely manner is required.

Ø Excellent written and verbal communications skills are required.

Ø Ability to perform basic business mathematical functions is required.

Ø Ability to work with minimal supervision is required.

Ø Ability to work effectively in a team environment is required.

Ø Complying with all operating policies, procedures, executed Plans, and Programs is required.